Request for Proposal Essay

Request for Proposal Essay
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  • University/College:
    University of California

  • Type of paper: Thesis/Dissertation Chapter

  • Words: 1902

  • Pages: 8

Request for Proposal

Urban Education Exchange is in need of a new e-learning and content management portal website to service our existing and future client base of teachers and schools. Over the next year, we anticipate rapid and dispersed growth both geographically and in the number and variety of users.

Background Information
Urban Education Exchange
Urban Education Exchange’s mission is to eliminate the achievement gap in reading comprehension. We are one of the few organizations in the country focused on supporting elementary and middle school teachers with the resources needed for teaching reading comprehension to low-income and minority students. UEE’s clients consist of 51 schools across 8 states serving approximately 700 teachers. UEE provides these clients with: 1. A reading comprehension curriculum 2. Teacher training to support the implementation of the curriculum 3. Assessments and analyses that measure student achievement In-person training is available as an optional service. Approximately 25% of UEE client schools choose to have some level of in-person training.

Current Website and Infrastructure
UEE’s current website is running on a proprietary content management system developed by RunTime Technologies in New York, NY. While the current system does meet some needs well, being tied to a single vendor has impacted some expansion and growth plans in the past. The current site is hosted with Verizon in Cartaret, NJ. UEE does not have access to the source code of the
current system but can get the underlying data to move it to a new system.

Scope of Work
Website Functionality
This section outlines the features and functionality the website will use. Optional functionality – that which would be nice to have in the project but which may be done at some point in the future – is italicized. • Users ◦ ◦ ◦ Users can self-register online User profiles can be filled out (year started teaching, personal info, geographic data) User email address is automatically validated 2

(Users continued) ◦ ◦ • Agree to appropriate copyright and IP agreements System will send automatic, periodic notices to users and groups of users identified by admin Users should be able to self-register for their school groups Additional organic groups around different aspects of teaching should be available Different user levels should have different permissions within the system UEE users will be system admins and have appropriate ability Group admins for schools should be able to perform simple admin task (password resets, add/remove users from their groups) Users will be linked to 3rd party vendors to purchase appropriate textbooks Clients will be provided with custom list of books based on needs (grade level, etc.) Individual passages in HTML format are the content Multiple questions are associated with each reading passage ▪ ▪ ▪ ◦ ▪ ▪ ◦ ◦ Each question has associated correct and incorrect answers Some questions will be multiple choice, some open ended Questions are tagged with the concept the question covers Submitted questions enter an approval queue for UEE to review Once approved, submitted questions are available to other users

Groups ◦ ◦

Administration ◦ ◦ ◦

Book Ordering ◦ ◦

Reading Passages and Q & A Database ◦ ◦

Users are able to submit questions for each passage

Users can rate and comment on passages and rate questions Users can select individual questions and print out: ▪ ▪ ▪ Student handout of the passage and questions Teacher answer key with passage, questions, answers and notes Users can filter available questions by Concept of Comprehension, type (multiple choice or open ended), popularity, etc

Additional Resources/Documents ◦ ◦ ◦ ◦ Categorize by state, grade level, etc. Private documents per user and per group Users can rate and comment on documents and multimedia materials Online videos and flash 3

(Additional Resources/Documents continued) ◦ ◦ ◦ • ◦ ◦ ◦ ◦ ◦ ◦ ◦ • Slide presentations Ability to upload Word DOC and convert to HTML Wiki collaboration section for user-created curriculums Unit plans are instructional guides for teachers Encompass reading passages and additional materials Some users will use as-is, others will wish to customize on a per-user basis Users can comment on and rate unit plans Users will be able to save unit plans to their personal portal (see below) Users can print out teacher materials and student materials in a single click Unit plans can include text and graphics, ▪ Search ◦ Users should be able to search based on: ▪ ▪ ▪ ▪ ▪ • ◦ ◦ ◦ ◦ ◦ ◦ • ◦ ◦ ◦ Topic Grade level Concepts of Comprehension Keyword (full text search) User submitted tags for content Graphics can be selected from existing on-server resources or uploaded by end users

Unit Plans

UEE Resource Signups Teachers can request UEE meetings and training sessions within the system Agree to terms and conditions online An automated invoice is sent to the client and triggers an internal workflow Invoices and payments are tracked within the system Clients pay for services online and receive electronic receipts Meetings are linked into UEE’s Exchange server and appear in a calendar Online forums for signed in users around different categories and grade levels Private per-group forums Per-state forums

Forum / Message Board


Live Chat ◦ ◦ Live online user chatrooms Live chat with UEE staff UEE admins can create surveys and assessments Multiple choice, short answer and scale (1-5) questions Survey results can be summarized for UEE and filtered by user type, state, etc. Individual documents and other site additions can be created as drafts Specific UEE staff can be given permission to publish drafts Admin creation of additional workflow paths Automatic invoicing and billing UEE staff can create billable events Users get access to a personal portal page on login Able to edit and update profile and personal information The portal page is customized to their grade level, etc by default Users can enable and disable display of recent activities in the system ▪ ▪ ▪ ◦ ◦ Recent comments New Questions New passages

Surveys ◦ ◦ ◦

Internal Workflow ◦ ◦ ◦ ◦ ◦

Personalize Portal ◦ ◦ ◦ ◦

System-wide announcements posted by UEE Per-Group announcements posted by UEE RSS reading and display from external sources Photo and text slide shows Site theme/stylesheet switchable Support donations through link to PayPal and other providers Popularity and number of downloads of each reading passage Popularity and number of uses of associated questions User activity per group, state Group activity Custom user reports based on events, registration data, groups, etc. 5

Website Content ◦ ◦ ◦ ◦

Reporting ◦ ◦ ◦ ◦ ◦

Overall Website Goals
In addition to the actual functionality, it is important to keep in mind the goals of the website and our purpose while development is in process. These goals include: • Efficient, Intuitive Curriculum Delivery – Our users must be able to find and retrieve curriculum and supporting materials as smoothly as possible, with the ability to customize it for their students’ needs, and provide and make use of content-enriching user-feedback. UEE Control – The site should be administrated by UEE staff without the need to contract with an outside developer on an ongoing basis (not including server upkeep, patches, database maintenance, etc).

Proposed Website Infrastructure
The solution proposed must be based on a publicly available content management system that is in significant use. Single-vendor solutions will not be considered. Open source-based content management systems are preferred but not required. Custom features provided as a part of this project will be provided to UEE as source code.

Possible CMS: Drupal
Based upon our research and consultation with various technologists and businesses, one solution we see as meeting our needs would be a website built on Drupal, the most popular open source content management system. This PHP, Apache and mySQL-based CMS allows for deep customization through the use of custom add-on modules using a well-documented and feature-rich API. Numerous pre-built add-on modules that support some of the functionality we are looking to utilize are already available and will serve our needs either as-is or with some customization. As an example, the Drupal Poll module could support surveys. The FCKEdit module could support WYSIWYG editing within the browser. The Views module could be used for certain reporting. A combination of the available organic groups modules could allow for user groups and administration. The ability to hide/show blocks and other items on an end-user basis can be used for portal customization. Additional custom modules and PHP pages will be needed, of course.

The following deliverables are expected as a part of this project: • • • • Weekly progress reports and demonstrations as needed (phone/online is fine) First alpha in the first half of March Internal and client beta beginning of April Work complete by end of April

Term of Contract
In addition to the above deliverables, the developer will be contracted for a year of maintenance and additional updates. Further development and maintenance work will be awarded based upon developer performance and UEE needs. 6

Requirements for Proposal Preparation
Interested vendors should submit a proposal in Microsoft Word .DOC format to one of the email addresses listed in the Contacts section of this document. The document should include timeframes, technologies to be used, what, if any subcontractors will be used, testing methodology, two or more references from previous clients, and additional information as required to meet the guidelines presented within this document.

Evaluation and Award Process
UEE will be evaluating the proposals on the basis of multiple criteria. These include: • • • • • Meets needs of UEE’s current requirements Ability to meet UEE’s future needs Vendor’s proposed completion date Vendor’s willingness to work with open source software Vendor client and professional references

Process Schedule
This Request for Proposals is being distributed starting on Wednesday, January 14th, 2009. Submissions of letters of intent and/or proposals, as well as questions and requests for information will be accepted up until Monday, February 2nd, 2009. The deadline for proposals may be extended an additional week to Monday, February 9th, 2009 based on the number of proposals and letters of intent received. UEE will make a decision within one to two weeks of the close of proposal acceptance, and work will commence immediately following.

For additional information, questions or to begin submitting a proposal, please contact us. Primary Contact: Jen Murtha, Manager of Web Initiatives 212-749-3558 x 3510

[email protected]
Additional Contacts: Jeff Fleishhacker, Senior Technology Associate 212-749-3558 x 3533

[email protected]
David Ciulla, Associate Executive Director 212-749-3558 x 3544

[email protected] 7


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Request for Proposal Essay

Request for Proposal Essay
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  • University/College:
    University of Arkansas System

  • Type of paper: Thesis/Dissertation Chapter

  • Words: 378

  • Pages: 2

Request for Proposal

To Whom It May Concern:

This letter is a Request for a Proposal for your company to provide our staff with training of Microsoft Office Programs. Background: Our Company has recently purchased an upgrade to our current systems that will come with the most recent version of Microsoft Office programs included. In order to maximize our investment with this upgrade we would like to train our staff on how to use these programs. Review services to be provided:

1. Train staff of 35 office and sales professionals on the following Microsoft Office programs: Word, Outlook, Power Point, Excel and One Note.

2. Complete training is five groups of 7 individuals over a two month time frame starting on August 15, 2010 and ending October 15, 2010.

3. Training company on site to train and be available to staff two days a week for classroom training and one day for in office assistance as the team puts their training to work.

4. The training staff will submit a report to the Manager of this project on Friday of each week to update the progress of the training.

5. Our staff will complete individual feedback on each trainer at the end of the project.

The response to this RFP should include the cost for your services, a schedule of the training, and completion dates.
Training Budget:
Our budget for this training is $7500.

Submission and Selection: Proposals for the Microsoft Office training must be submitted by July 1, 2010. You may submit the proposals by registered mail to our office. Our leadership team will review each proposal and then schedule interviews with the finalists. The interviews will take place the week of July 14, 2010. Once all interviews have been completed, we will make our final selection on July 31, 2010. If you require additional information please contact my office at 1-866-555-5555. Other Matters: Please provide references.

We are looking forward to working with you, and please do not hesitate to contact me if you have any additional questions.


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Request for Proposal Essay

Request for Proposal Essay
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  • University/College:
    University of Chicago

  • Type of paper: Thesis/Dissertation Chapter

  • Words: 759

  • Pages: 3

Request for Proposal

Introduction/General Overview of the RFP The Proposal will be aimed at inviting trainers to submit a proposal for the opportunity to train our staff on the use of Microsoft Office through a competitive and rigorous bidding process. Bidding has proved to be the best way to get the best vendors for this form of training since it will leverage the company’s purchasing power and negotiating ability with suppliers (Porter-Roth, 2001). Farmers Insurance Group is the company requesting the proposals. The company is looking for trainers to properly train new employees on the use of Microsoft office Applications proficiently which include Word, Excel, and Power Point Applications. The training will also require some basic training on software and the computers.

Organizational Overview For more than eight decades, Farmers has been helping Americans get back where they belong after life’s unexpected events. Our story began with the simple goal of insuring the vehicles of rural farmers, but as the world changed, so did we. Our co-founder John C. Tyler once said, “The measure of our worth is not what we have done for ourselves, but what we have done for others.” Farmer’s agents, district managers and employees make up what we call the Farmers Family, and as a family we’re proud to give back to our communities. (

Course Description The course will include the basic training of employee’s and staff on the use of Microsoft office programs. Before training the employee’s will take training for the basics on computer software and hardware as well as the basics for computer operations such as hardware maintenance and software installation.

Requirements for the Project The project is basically gong to involve the training of new consulting agents in the use of Microsoft Office Programs. The requirements for the course are divided in these units.

Introduction to Computer Operations This section will introduce the general operations and concepts in order to make the staff proficient in the use of computers. It will also introduce the staff to general software and hardware.

Microsoft Word Proficiency This part of the training will train on the concepts of word processing and finally get into Microsoft Word, which is efficient and effective word processing software. A tutorial may be needed for the students to follow before and after class. The tutorial will include practice exercises, remedial strategies, as well as revision questions. A clear voicing system will also be required for the students to properly communicate well with their instructors (Bott, 1996).

Microsoft Excel Proficiency In this unit of training the students will learn the concepts of spreadsheet management with an emphasis on Microsoft Excel. It will also include the software for insurance sales management. There will be a number of assessment test and final examination at the end of the training. There will be a number of practical exercises to help with the mastery of the concepts in the package.

Power Point Proficiency This unit of the course will help to equip the students with presentation skills with an emphasis on Microsoft Power Point. The training will include micro-projects for the students to take, which will be aimed at the various aspects of the software. These micro-projects will form the major part of the continuous assessment, with the final examination forming a much smaller percentage (Bott, 1996).

Examination and Testing At the end of the training the students will be examined and tested on each course to establish their mastery of the program. Although the Power Point unit will require a digital projector for the final examination.

Electronic Reference Library The library will serve as a reference after the training has been completed. The library will include a word search capability and hypertext.

User Documentation This section will explain and provide information on use and maintenance, applications and programs, and installation. This will be for the maintenance and installation for the application package suite and the operating system.

Proposal Submission Deadline All proposals should be received no later than August 1, 2012. Any proposal received after this date will not be considered.

Submission Instructions The proposal should also include a technical section and a time cost section. The time cost section should include the vendor’s time table to have the project completed. The technical section should include information such as required staff, timelines, and schedules to have the project completed.


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